Special Events Guidelines

The Board of Directors of Myers Park Country Club has established the following guidelines for private functions.


Following these guidelines will not only ensure that your private function is more enjoyable, but will make the experience of other members and their guests enjoyable as well.
  • Decorations
    • Decorations are an important factor in creating ambiance and setting just the right mood for your guests. Our Event Coordinator can make arrangements for your floral decorations, or work with a local floral designer of your choice. We ask that all decorations be confined to your specific room(s) reserved for your function. Additionally, all decorations must be limited to tabletops, or free standing displays, that do not require fixation to walls, or furniture.

      Please arrange with the Event Coordinator the delivery time for floral arrangements, decorations, props, wedding cakes, etc. No decorations in Chandeliers. The Club will gladly rent any special or extra items that your function will require and bill them to your account.
  • Menu Planning
    • Here at Myers Park Country Club we use only the highest quality ingredients to make our product from scratch in-house. From the stocks that begin as the base of our soups to the rolls and desserts, care is taken in each step to create a dining experience that will exceed expectations. 

      Our award-winning team of culinary experts thank you for choosing us to be a part of your event and we look forward to creating memories that will last far beyond. In order for our staff to effectively plan and execute your function, we will need the final menu selections and event details no later then two weeks in advance of your reserved date. Menu prices and selections are subject to change as market demands or managements deems necessary.

      Parties of twelve or more require a set menu to be selected prior to their event. Parties of twelve or less have the option to order from the formal dining room menu or select a set menu. No food or beverage may be brought into the Club with the exception of wedding cakes. The Club will provide ample food for your enjoyment throughout Cocktail Parties and Buffets; however, our Club policy prohibits taking leftover food or beverages from the premises.

      Seated menu functions requesting a choice of entrees will be limited to a choice of three or fewer entrees and a maximum of 60 guests. All parties selecting a choice of entrée will be required to provide the Club with the exact number of each choice within 72 hours of the event and provide coded place cards with distinct colors or coding at the time of the event. The Club is always happy to accommodate special dietary requests.
  • Wedding Receptions
    • Myers Park Country Club has a tradition of providing beautiful wedding receptions and many happy memories for the newlyweds. Receptions for members or their children may be booked a maximum of 18 months in advance. Member-sponsored receptions may be booked a maximum of 12 months in advance.

      The Club provides a “going away food basket” for the bride and groom. A “to-go” box is provided for the parents of the bride. No other “to-go” food items are provided. Items to be tossed to the departing newlyweds must be confined to the porte cochere. Please note that a $100 clean-up fee will be charged should any items be tossed indoors.
  • Musical Talent
    • The Club welcomes outside entertainment for your event. We will be happy to recommend entertainers. Please know that it is the responsibility of the sponsoring member to advise musicians that amplification must be confined to your specific room. The Myers Park Country Club Band Information sheet must be signed by all representatives as listed and returned to the Club. The Club can provide a stage. Additionally, a baby grand piano may be available at an additional fee of $200 for use in most rooms at your request.

      Musicians are not permitted to consume any alcoholic beverages on the club property. A meal will be prepared to the musical entertainers for an additional fee with advance notice; however, entertainers are prohibited from eating off the members reception buffet as well as prohibited from bringing in outside food or beverage.
  • Audio / Visual Equipment
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      The Club is equipped to offer limited audio/visual equipment for private events, on a first come, first served basis. This equipment includes a projection-size screen, slide projector, an overhead projector, a microphone, television and DVD player.

  • Alcoholic Beverages


    • Myers Park Country Club is responsible to abide by regulations of the North Carolina State Alcoholic Beverage Commission. Liquor , Beer or Wine is not allowed to be brought onto Club premises from other sources. Twenty-one years is the legal drinking age in the state of North Carolina. Your guests may be asked for identification. Alcohol will not be served to any individual who appears intoxicated.

  • Other Services


    • Myers Park Country Club offers many amenities for wedding receptions and other events which can be discussed in detail at the time of your consultation.

      For an additional fee the Club can provide:
      • Custom ice sculptures.
      • Coat-check and door man: services may be provided for $25 per hour, per attendant, at your request. Club rules state that no tipping is permitted for this service.
      • A charge of $1.50 per person will be charged to cut the cake a member or guest brings to the Club, with the exception of wedding cakes.

  • Member-Sponsored Events
    •    


      Member-sponsored functions are those functions reserved by a member for the use by a nonmember.

      All member-sponsored events held in the Ballroom must be approved by the Myers Park Country Club Board of Directors. The sponsoring member of any private function must be in attendance throughout the event and will be held responsible for the conduct of all guests and must ensure that all are aware of and abide by all Club Rules and Policies as outlined in the current Myers Park Country Club Bylaws, Rules and Regulations (copy available through members only) (please refer to Addendum B, Section 2. General Clubhouse Rules).

  • Rooms
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      To ensure that your function is indeed "private," Club rules require that all activities be confined to your reserved room (s). All private function rooms reserved for daytime functions may begin not earlier than 8:00 a.m. and must conclude by 4:00 p.m., 3:00 p.m. on Saturdays. Evening functions may begin at 6:00 p.m. and must conclude by the scheduled closing time of the Club. The Club reserves the right to reassign your room if the guarantee drops more than 15%, or increases beyond the capacity of the room reserved, or as management deems necessary.

  • Guarantee
    •    


      In order for our staff to effectively plan and execute your function, the final details must be confirmed no later than three weeks in advance of your reserved date. Your attendance guarantee must be made 72 hours in advance. The minimum charge for your function is based on the guarantee, or the number of guests in attendance, whichever is greater. In the event the actual number of guests is greater than your guarantee, you will be charged an additional 25% food surcharge on the number of guests served above your guarantee.

  • Cancellations
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      Certain cancellation fees are in effect depending on the date and the time of day your event is scheduled. All Saturday and Christmas holiday season events will be charged a 25% (of estimated total charge, or food and beverage minimum charge) cancellation fee if canceled within 60 days of the event. The cancellation fee applies to all other events if canceled within 10 days of the event.

  • Dress Code
    •    

      The sponsoring member is responsible for his/her guests' adherence to the Club dress code (including entertainers). Denim and shorts are not permitted in the upper level. Please refer to Addendum B, Section 2. General Clubhouse Rules and to the current Myers Park Country Club.

  • Rules & Regulations
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      The Event Coordinator will assist you regarding your specific function. The only exception to the foregoing shall be at functions at which attire appropriate for the function shall be worn, or where other attire is designated by the General Manager, or the Board of Directors.

  • Damage & Loss
    •    


      Myers Park Country Club assumes no responsibility for any items placed in a function room prior to or during an event. The Club will not be held responsible for any articles left after a function. All decorations should be delivered to the Club the day of your function and taken with you upon departure. Each sponsor of an event is responsible for any damage other than normal wear and tear caused by guests or any independent contractor hired.

  • Miscellaneous
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      Cell phone use is prohibited in the Clubhouse, Pool, and on the Veranda. The Clubhouse is a smoke free facility. Smoking is permitted outside.

  • Price
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      All prices listed are the base price, without service charge and sales tax, and are subject to change pending substitutions made by the host, or hostess. An additional 22% service charge on member sponsored and business functions, or 20% service charge on members' social functions, 7 1/4% sales tax, and 1% prepared food and beverage tax will be applied to all food and beverage charges. State law requires that the club tax the service charge. Prices are guaranteed if planned within sixty (60) days prior to your function date. All prices quoted prior to sixty (60) days are subject to change without notice due to fluctuations in the market.

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