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Guest Information

Everything needed to make your visit worth every minute.

At Myers Park Country Club, we strive to make guests feel as valued as our members. Our Board of Directors has established the following guidelines for private functions to make your experience more enjoyable.

Member-Sponsored Events

Myers Park Country Club only hosts member or member-sponsored events. (Member-sponsored functions are those reserved by a member for the use by a nonmember.) All member-sponsored events held in the Ballroom or Mecklenburg Room must be approved by Myers Park Country Club’s upper management. The sponsoring member of any private function must be in attendance throughout an event and will be held responsible for the conduct of all guests.

Club Rules and Regulations

Members must ensure that all member-sponsored guests are aware of and abide by all Club rules and policies as outlined in the current Myers Park Country Club Bylaws, Rules and Regulations. Please note that cell phone use is prohibited in all areas of the Clubhouse. The Clubhouse is a smoke-free facility. Smoking is permitted outside the front of the Clubhouse.

Dress Code

A sponsoring member is responsible for his/her guests' adherence to the Club dress code (including entertainers). Denim and shorts are not permitted on the Upper Level. Our Event Coordinator can inform you of attire appropriate for your specific function. The only exception would be where attire is designated by the General Manager or the Board of Directors. In addition, please refer to the Dress Code chart below.

Venue

Flip Flops

Open-Toe Shoes

Tee Shirts

Jeans or Denim

Shorts

Tennis Attire

Workout Attire

Hats

Byron Nelson Lounge

No

Yes

No

Yes

Yes

Yes

No

No

Family Room & Adjoining Terrace

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Donald Ross Lounge

No

Yes

No

No

No

No

No

No

Mecklenburg Room

No

Yes

No

No

No

No

No

No

Men’s Lounge

Yes

Yes

Yes

Yes

Yes

Yes

No

No

Pine Room

Yes

Yes

Yes

Yes

Yes

Yes

No

No

Tavern & Adjoining Terrace

Yes

Yes

Yes

Yes

Yes

Yes

No

No

Pool Deck Pavilion

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Veranda

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

FitnessNoNo Yes No YesYes Yes Yes 

Wedding Receptions

Myers Park Country Club maintains a sterling reputation for imparting beautiful wedding receptions and many happy memories for newlyweds. Receptions for members or their children may be booked anytime. Member-sponsored receptions may be booked a maximum of 9 months in advance. The Club provides a “going away food basket” for the bride and groom. No other “to-go” food items will be provided. Items tossed to celebrate the departing newlyweds must be confined to the front porte cochere. Please note that a $100 clean-up fee will be charged should any items be tossed indoors.

Decorations

Décor plays an important factor in creating the right ambiance, mood and setting for guests. We ask that all decorations be confined to the specific room(s) or space(s) reserved for your function. Additionally, all decorations must be limited to tabletops or free-standing displays that do not need to be attached to walls or furniture. In addition, decorations are not allowed on our chandeliers.

Please inform our Event Coordinator of the delivery time for floral arrangements, decorations, props, wedding cakes, etc.

Menu Planning

Every menu at Myers Park Country Club begins with the highest quality ingredients to make each item from scratch in-house. From the stocks that form the base of our soups to fresh-baked rolls and desserts, our award-winning chefs create a dining experience that will exceed all expectations. In order to properly prepare for your function, we need final menu selections (including special dietary requests) and event details no later than two weeks in advance of your reserved date. (Menu prices and selections are subject to change with market prices and special orders.)

Parties of 12 or more require a prix fixe menu to be selected prior to the event. Parties of 12 or less may order from a limited dining menu or from a pre-set menu. No food or beverage may be brought into the Club with the exception of wedding cakes. Rest assured that the Club will provide ample food for your event, from cocktail parties to buffets. However, our Club policy prohibits taking leftover food or beverages from the premises.

Seated menu functions requesting a choice of entrees will be limited to up to three options. All parties selecting a choice of entrée will be required to provide the Club with the exact number of each entree within 72 hours of an event, plus provide entree-coded place cards with distinct colors or wording at the time of the event. (If more convenient, the Club can produce these cards at a cost of $1.00 per card.)

Alcoholic Beverages

Myers Park Country Club abides by all regulations of the North Carolina State Alcoholic Beverage Commission. Liquor, beer or wine may not be brought onto Club premises from other sources. Twenty-one is the legal drinking age in the state of North Carolina. Your guests may be asked for identification. Alcohol will not be served to any individual who appears intoxicated.

Music and Entertainment

The Club welcomes outside entertainment for your event, and we will be happy to recommend entertainers. Sponsoring members are responsible for advising musicians that music and its amplification must be confined to the rented space. Musicians are not permitted to consume any alcoholic beverages on Club property. With advance notice, a meal can be prepared for musical entertainers for an additional fee.

When booking entertainment, our Myers Park Country Club band information sheet must be signed by all representatives listed and returned to the Club prior to your event. The Club can provide a stage if needed, as well as a baby grand piano for an additional fee of $200 (available in most rooms).

Audio/Visual Equipment

The Club can provide audio/visual equipment for private events, on a first-come, first-serve basis. This includes a projection-size screen, slide projector, an overhead projector, microphones, television and DVD player, podiums, conference phones, laptops, flipcharts and tents.

Services and Amenities

Some Club amenities can be made available for wedding receptions and other events. Please discuss these requests in detail during your initial consultation. In addition, the Club can arrange:

  • Custom ice sculptures
  • Coat-check and door services at the rate of $25/hour, per attendant
    • Note that Club rules do not permit tipping for this service.

Facility Usage

To ensure your function remains “private,” Club rules requires all activities be confined to your reserved room(s) or space. All private daytime functions may begin no earlier than 11 AM. The Club reserves the right to reassign your space if the attendance guarantee drops more than 15%, increases beyond the capacity of the room reserved, or as management deems necessary.

Attendance Guarantee

In order for our staff to effectively plan for and execute your function, final details must be confirmed no later than three weeks in advance of your reserved date. Your attendance guarantee must be confirmed 72 hours in advance. The minimum charge for your function is based on the guarantee or the number of guests in attendance, whichever is greater. If the actual number of guests is greater than your guarantee, you will be charged an additional 20% surcharge for the number of guests served beyond your guarantee.

Event Cancellations

Cancellation fees depend on the date your event is scheduled. All Saturday and Christmas holiday season events will be charged a 25% cancellation fee based on the estimated total charge of food and beverages. Otherwise, there will be no cancellation fee provided you cancel your event within 60 days of the scheduled date. Cancellation fees apply to all events canceled within 10 days of the event.

Pricing

All prices listed for an event represent the base price and do not include service charges and sales tax. In addition, prices are subject to change pending substitutions made by a host or hostess. An additional 22% service charge for member-sponsored and business functions (or 20% service charge for members’ functions), 7.25% sales tax, and 1% prepared food and beverage tax will be added to all food and beverage charges. North Carolina state law requires that the Club tax service charges, as well. Prices set within sixty (60) days prior to your function date are guaranteed. Due to market fluctuations, all prices quoted prior to sixty (60) days are subject to change without notice.

Damage and Loss

Myers Park Country Club assumes no responsibility for items placed in a function room or area prior to or during an event, nor will the Club be held responsible for articles left after a function. All non-Club decorations should be delivered the day of your function and removed upon departure. Any member who sponsors an event is responsible for Club damage other than normal wear and tear caused by guests or independent contractors hired.